Security
References ACP 20B Instruction 111, 112, 113, 114, & 115
ACP 26A
ACP 31 Section 2 The RAF
Chapter 3
Introduction
The term Security has many meanings within the Air Cadet Organisation.
It is necessary to protect Information property building and most importantly people.
Security is a vital part of our duty of care to those we work with and to those in our care.
The effective implementation of security protections, procedures and practices will minimise the risk. A moments inattention, a careless or thoughtless act, a failure to diligently undertake a task can have catastrophic consequences.
Those who would seek to inflict harm or loss upon us need only one opportunity to achieve their aim; we have to do the right thing all the time.
This document is designed to give help and assistance to minimise the risk of a security failure.
This document is not designed to replace any of the references. Generally the advice contained in the references has not been repeated here. However certain matters have been restated here for emphasis.
Security Briefings
Security briefings can and should be given at any time, to whatever level is appropriate. They can be given by any member of staff and can relate to whatever aspect is relevant.
Security awareness requires constant refreshment to remind all people of their obligations and to advise them of changing conditions or regulations.
ACP 31 requires that cadets are instructed on security, in its various forms, but have those same cadets ever been updated on security matters since they progressed beyond ACP 31?
When winter approaches, are staff and cadets briefed to be more vigilant, to be aware of things that may be less visible in the dark? In the summer when all windows have been opened and all the cadets and staff have gone to play sport nearby who make sure the premises are secure?
Have all staff, including the new ones been told the reasons for not parking close to the Unit Headquarters and why they should not leave attractive items in full view?
Security impacts on our duty of care. For example, is someone aware of how ALL the cadets get home after a parade? Are all staff briefed on the need not to leave the last cadet alone outside the Headquarters waiting for the lift home?
Are your cadets briefed on the
role they play in security? Often they will see the Unit Headquarters at
time when the staff do not. Are they briefed to advise staff of anything
suspicious that they see?
Security is the responsibility of ALL and briefings will help to achieve
this.
What
topic will your next briefing cover?
Security Orders
Each Unit Commander must generate, and maintain, their Unit Security
Standing Orders (SSO) in accordance with ACP 26A, whether or not they hold arms
and ammunition.
A draft format is attached as Annex A to this section, and may be used to
generate Unit SSOs, should they not exist or be out of date. Local additions
should be made to cover individual requirements, i.e. vehicle parking, Press
enquiries, public functions on the premises, etc.
Security Standing Orders are to be reviewed by the Unit CO and briefed to
all staff at least every six months. A register shall be maintained that every
adult member of staff has signed to acknowledge each briefing. This should also
include signatures for the reading of Wing Confidential orders. Please note that
these orders are not the same as the Corps confidential orders held for
commissioned officers.
The intention of these orders is to ensure that all staff are aware of
their security obligations and that there is a single procedure to be followed
should there be a break-in, act of vandalism, or, more seriously, cause to
believe that there is, even potentially, an act of terrorism.
Each member of staff will have questions on security, the regular
briefing is an opportunity for them to voice such questions but they must also
be aware of the need to raise any security concern as quickly as necessary.
Questions
Do all the staff, including the new CI know how to contact the CO during
the working day?
Does the CO know how to respond to a Press enquiry, perhaps about lots
of guns being stolen?
Do all the staff know how to respond to a cadet who reports the loss of
money from their coat pocket?
How many other security questions are there?
Unit security standing orders must cover the minimum requirement of the
draft, they must not be so long so as to deter them being read but should
include the actions needed in the event of an unforeseen occurrence.
Security States
Service establishments respond to current security alert conditions in
accordance with declared states, as advised by the Ministry of Defence.
Units of the ATC, unless located on a Service or Territorial Army unit, will be
made aware of the current or a change of state by an E-mail broadcast from Wing
Headquarters. Any more immediate broadcasts of information will be carried out
by the means of the Wing Cascade system.
All Units must ensure that they have someone who will access Unit E-mails
before each parade evening or attendance at the Unit Headquarters. It is
pointless to know of an increased alert state after entering an unoccupied Unit
Headquarters.
Not only must someone review received E-mails but there must be system to
ensure that all staff are aware of any increase in the alert state before they
attend the Headquarters, certainly if they are to be the first adult to arrive.
Information on the current alert state is available from Wing
Headquarters.
Should an exceptional high alert state be declared, Unit Commanders will
be advised by Wing Headquarters staff. This advice can be expected to include
specific instructions relating to personnel, buildings and arms control.
Where Units share facilities with regular or TA organisations, the local
security officer is responsible for advising lodger units of specific actions to
be taken. Units not located on military installations will be advised by Wing
headquarters.
Whatever the security alert state the requirement is always for sensible
levels of precaution. There is never
a situation where security awareness can be ignored. Although alert states are
increased after intelligence is received, they are also increased after
incidents. You do not want to be the incident, which alerts all others.
Co-ordinated Actions
In the event of a public change in alert state, perhaps in the National
Press or on Television the local Press or parents may make enquires at the Unit
of the situation.
All such enquires should in the first event be directed to the Unit CO.
Even if the officers of the Civilian Committee are contacted the response must
be co-ordinated through the Unit Commander.
Consideration should be given to the handling of all enquiries from
parents and the press. Be cautious and considerate with enquiries, but do not
attempt to elaborate or make educated guesses. Such can make the situation
worse.
Demonstrate a professional calm and rational approach to the need to
protect people from possible harm.
Do not reveal any information about your security protections or
procedures. Do not make any comments about alert states or general security
matters.
If you cannot provide simple reassurance to a parent then refer them to
Wing Headquarters.
Most enquiries from local or National Press agencies should be politely
referred to Wing Headquarters or if dealing with National matters direct to HQAC.
Parade Night Protection
The following measures should be in place for all occasions when members
of the Unit are to assemble at the Unit Headquarters, on parade night or at any
other time. Additional measures may be relevant when high alert states are in
force.
Cadets must be forbidden to assemble in the immediate vicinity of the
Unit HQ until a responsible adult has arrived and has completed his required
actions.
Cadets must regularly be made aware that they must not pick up any
apparently discarded items which they may find around the Unit HQ, but are to
report such items to a member of staff as soon as possible. Under
no circumstances are they to move or pick up such items.
The first adult to arrive must undertake the following actions:
Check approach roads and the
immediate area of the HQ for unknown parked vehicles.
Check the Unit exterior
(buildings and perimeter fence, if relevant) for signs of entry (broken windows,
etc.) or for suspicious items placed against, under or near the buildings or the
Unit Minibus. Under no circumstances are
they to move or pick up such items.
Look through all windows for
signs of other than normal state of interior e.g. doors open, furniture or
fittings disturbed, etc.
Only when completely satisfied should the member of staff call the cadets
to enter the HQ.
Staff cars should be parked away from the immediate area of the buildings
and must be always be locked when left unattended.
On the Cessation of Parade,
Before
allowing cadets to leave the building a responsible adult is to carry out a
check of the exterior for:
Suspicious items placed against,
under or near buildings or the site perimeter (if relevant)
Unknown and unattended cars
parked in the immediate vicinity
Before
leaving the building ensure:
Windows properly closed and
locked
Interior doors closed
Exterior doors all closed and
locked
Alarm system (if fitted) set
Internet Security
Many Units and individual cadets have established their own web sites as
a means of attracting Cadets and as projects.
However such sites raise security considerations that must not be
ignored.
A Unit Home page should not disclose any personal information relating to
the home address or telephone number of staff or cadets. Similar rules must also
apply to any site set up by Staff or cadets.
Unit Commanders are to discourage individuals from publishing details of
Unit, Wing, Region or Corps assembly points, training programmes or timetables
of events.
Any information that might render cadets vulnerable to abuse or attack,
from whatever direction is to be omitted from information on any site associated
with a Unit.
Unclassified information can be made available on line.
Care must be exercised to ensure that web sites do not give information
useful to thieves, terrorists or those seeking classified information. Consider
if you really need to say what nights you parade on (it says what nights its
empty as well). Often a contact number is sufficient.
All Corps unit web sites are to be vetted by HQAC.
Internet security works both ways. Many units will have access to the internet from unit PCs. Steps are to be taken to ensure that cadets and staff do not access inappropriate information using these resources.
Consideration should also be given to the implementation of some form of
Internet Access Control Software.
Information Security
ACP 20B in Instruction 112 sets out the responsibility of all cadets to
guard, to the best of their ability, any classified information they may learn
through their association with the Air Training Corps.
This includes discussing Unit operations or the presence of weapons and
ammunition with any unauthorised persons.
It is the duty of all RAFVR(T) officers and instructional staff to bring
this obligation to the notice of all cadets under their control.
Everyone should be aware that information does not need to be classified
in military terms for it to be sensitive.
The fact that a Unit has arms and ammunition, may have expensive computer
equipment or TV and video facilities or that there are sums of money on site
being collected for Camps or other events will all be of interest to the wrong
people.
Many losses from Unit accommodation have shown that the thieves have been
armed with information about the Unit sufficient to encourage their attack and
to provide them with a reasonable degree of likely success. Some losses have
even been caused by current or ex cadets.
Radio communication can also be a source of information for unauthorised
people. Cadets broadcast on set, known frequencies. The information transmitted
must always be considered insecure. Names and locations must never be sent
clearly. Agreed point numbers or the individual's position ( i.e. OC 1312) may
be used but even then the information transmitted must be limited.
Security of Documents
Generally the documents in use in the ATC are not classified in military
terms. However certain documents in use are classified RESTRICTED or may contain
information that only a limited number of persons need to know.
Cadets may obtain access to classified information on visits to RAF or
other Service establishments. Unit Commanders are to ensure that prior to any
such visit cadets are briefed on the security instructions in ACP 31 (chapter 3
of Section 2 The RAF)
Written material can be either CLASSIFIED or UNCLASSIFIED. Classified
material is graded according to its security importance. There are 4 levels of
classification.
RESTRICTED applies to information and material which it would be undesirable in
the interest of the Nation to reveal to any unauthorised person.
CONFIDENTIAL
applies to information and material, which, if revealed to any unauthorised
person, would prejudice the interest of the Nation.
SECRET - applies to information and material which, if revealed to any
unauthorised person, would cause serious injury to the interest of the Nation.
TOP
SECRET - applies to information and material which, if revealed to any
unauthorised person, would cause exceptionally grave damage to the interest of
the Nation.
The security of RESTRICTED documents requires a locked drawer or cabinet
when they are not in use, and sensible controls when on circulation to entitled
persons so as not to allow indiscriminate access to the general public.
Documents of a higher security classification should not generally be
available on ATC premises. If they are then special precautions will be needed.
Advice should be sought from Wing Headquarters.
Dont leave classified documents around.
Lock
them away.
Security of Premises
ACP 26 A details the physical security required for the storage of arms
and ammunition. No comparable regulations exist for the general security of ATC
premises.
Should a Unit Commander be concerned about the security of his Unit there
are several sources of suitable advice. The local Civilian Police may be able to
provided Crime Prevention advice, MoD Police may be able to help or matters may
arise after a UKP&SS visit.
Reference should also be made to ACP 20B instructions, 114 &115 which
set out relevant information on security.
RFCA are retained and funded by HQAC to erect, maintain and repair ATC
premises so any changes in the physical security of any Unit location will need
to be discussed and agreed with them.
Should there be matters of concern they should be raised in the first
instance with a Wing Staff Officer or Wing Headquarters, no direct approach
should be made to RFCA nor their works officer. However, if relevant any
concerns may be raised at the annual RFCA inspection when WHQ staff will also be
present.
The Chairman of the Civilian Committee should also be advised of any
concerns, for the Civilian Committee are tasked with the responsibility of
ensuring that the building is maintained in a fit state for the cadets.
The requirements for security must however take due consideration of the
basic construction of the accommodation. Many of our Units are housed in wooden
huts so a major upgrade of the doors and windows may not prevent entry through
walls. Security must be at a commensurate level throughout the construction.
Regular inspections of the building and perimeter fence, if appropriate,
will help in identifying any damage or deterioration, which might affect the
security of the accommodation. A loose board may be all that is needed to
attract a thief and to give him a point of easy entry.
When undertaking such an inspection put yourself in the place of a thief
and consider where the vulnerable areas are and how you would easily enter the
building.
Security of Personnel
There is a continuing threat of opportunist attack on unprotected people,
transport and buildings, which may be regarded by extremists as soft
targets.
This may arise from a mistaken belief that a cadet unit is a Regular or
TA unit. The risk that a Cadet Unit may be specifically targeted should however
never be dismissed.
Detailed instructions are set out in ACP 20B instruction 113. These
relate to Uniform, badges, permanent accommodation, temporary accommodation and
vehicles.
Instruction 114 also sets out the regulations relating to Physical
Security Duties as they apply in Great Britain. Separate directions are issued
by GOC Northern Ireland for activities in the Province of Northern Ireland.
Undoubtedly the key to the security and safety of cadet and staff is
awareness. Being aware that you, your staff and cadets could be potential
targets will help to alert the aware person to those different or unusual
features that could mean trouble.
If suspicions are aroused then generally there is little point in direct
action. Members of the Unit are unlikely to have the knowledge or training to
deal with the unknown. If your suspicions are real then contact the local Police
or the MoD Police who can respond and who will know what to do.
After a parade evening or at other times Unit staff may meet in a pub or
other public place to relax and review recent events. It is a wise precaution on
such occasions to utilise the Sharkwatch scheme. This means that one of the group remains sober and alert,
with eyes and ears open for anyone taking an undue interest in the Group. This
requires little overt action but is more a means of remaining alert for
potential danger. This individual can also be the nominated driver and can
check the transport for suspicious items before the rest of the Group leaves.
There are also ways to avoid risk. Having an old civilian coat or sweater
in the car, kept for wear over the uniform, can be a simple way of reducing any
obvious military connection.
Explosives
are no respecter of age, status or gender
Security of Belongings
Opportunities exist on many occasions for the theft of items. These can
be items belonging to individual members of staff, visitors or cadets.
The individual has a prime role to play in protection of their own
assets, however the Unit must give all help that it can.
Do the staff leave wallets unattended in the office or elsewhere when
undertaking an activity? Do cadets leave valuable items in their coats just
inside the main door during a parade evening?
Mobile phones, wallets, credit and debit cards, and cash can all be
easily stolen and are difficult to trace or retrieve.
Prevention is better than cure. Check what individuals do with their
property when it is unattended both at the Unit Headquarters and when away.
When at a sporting event a member of staff should take responsibility for
all cadet valuables they should not be left in changing rooms where they can be
easily stolen.
The Unit needs to plan their security for all events to ensure that items
are not taken.
Cadets should be encouraged not to bring valuables to the Unit, however
it must be recognised that mobile phones are seen by many cadets, and their
parents, as almost a necessity these days. In the event that cadets do feel it
necessary to bring valuables to site they should be encouraged to place them in
the safe custody of adult staff. Such staff must, of course ensure that they do
take proper care of such items.
Care must also be taken with Unit property. Items can be issued against
signature to help their effective return. Stop watches, sports equipment,
hi-visibility jackets and other small portable items take a lot of Unit funds to
buy. A careless attitude to their use can result in their loss so easily.
Even uniform can be lost. Cadets should be encouraged to put their name
and Unit inside all items of uniform.
One must also consider Unit valuables. If subscriptions and Canteen
takings are always hidden in a drawer pending the Treasurers collection
then one day someone might just break into the Unit to steal them.
Vehicle Security
Unit vehicles can easily become terrorist targets. There should be a
recognised procedure of check and search to limit the risk.
But staff and visitor vehicles can also be a target whether parked on the
Unit grounds or in the street nearby. Persons will easily become aware that a
vehicle is used by someone connected to the Unit and they could easily be a
soft target.
There are simple rules, which will reduce that risk:
Park in a well-lighted area, close to a street lamp, if possible, in a
well used street and not a dark or little used alley.
Dont put military zaps in the vehicle windows or have anything
in the vehicle, which will identify the driver as connected to the Military.
When returning to your car check it for something that was not
there before. To do this properly you will need to know what the underside
and wheel arches of your vehicle look like now. So make sure that you have
looked before you have to do it in earnest.
Make sure, on those dark evenings that you have a torch in your pocket
and not in the vehicle so that you can check without touching the vehicle.
The basic stages of a vehicle search are
Check the vehicle from a
distance. Is there anything suspicious?
DONT TOUCH
Check the underside of the
vehicle wheel arches and above the exhaust system
DONT TOUCH
Check vehicle for signs of
forcible entry and check the inside.
DONT TOUCH
Open the Boot and Bonnet and
search inside.
Dont
risk your life, or that of your family for the sake of three minutes
Unit Documentation
Each unit must create and issue a Standing Security Order, a Disaster Plan and a Health and Safety Statement. These should be relevant to the unit and all staff should be familiar with their content.
Below is a samples units Security Order and Disaster Plan. Do not copy these blindly but adapt them to either create your own or improve it where possible.
Standing Security Order
No
..
(
.
...
) Sqn/DF
1.
UNIT
SECURITY OFFICER
The Officer Commanding is the designated Unit Security officer
Name:
..
Contact Details:
..(Bus.)
..(Mobile)
..(Home)
The designated Deputy Unit Security Officer is:
Name: .
Contact
Details:
..(Bus.)
..(Mobile)
..(Home)
2.
SCOPE
OF INSTRUCTIONS
These
orders apply to all cadets and staff parading at this Headquarters, and include
the premises, its surrounds and all the equipment contained therein. Such
persons will ensure that all visitors to the Unit also comply with these
standing orders, as appropriate.
3.
THE
SECURITY THREAT
The threat to the Unit is variable.
Security States as issued by MoD will be made known to Units, however all
staff must give due attention to local conditions and make their own assessments
accordingly.
The threat to Units arises from the general threat of terrorist action in
the UK and from the risk of local vandalism, theft and criminal acts for
personal gain or the acquisition of arms and ammunition.
4.
SECURITY
RESPONSIBILITIES
The overall responsibility for security shall reside with the Officer
Commanding, who may delegate specific responsibilities from time to time to
members of staff as he/she see fit. These
appointments will be promulgated in Unit routine orders.
5.
SECURITY
PROCEDURES
The staff member responsible for
unlocking and entering the HQ shall ensure they have carried out an external
check of the building and its environs for signs of vandalism or forced entry.
They shall also check the Unit surrounds and any vehicles, which may have been
left in the Unit compound. A visual check shall be made through all accessible
windows to note any unusual situations prior to unlocking. During these checks
the responsible person shall also be alert for unusual or unexpected items left
around the Headquarters. Cadets shall not be permitted access to the Unit
compound or Headquarters until this action is complete.
a.
On cessation of unit activities, at any time, the person responsible for
securing the building is to ensure all windows and doors are closed and locked
as required, power is switched off and an external check is made to reduce the
risk of illegal entry.
b.
When arms and ammunition
are being removed or replaced within the armoury facility, cadets should not be
made aware of the storage details and methods of security.
Issue of arms and ammunition is always to be carried out in the presence
of two adult staff members. The facilities containing arms and ammunition shall
be kept properly locked following any movement of arms.
Any transaction of arms shall be recorded in the F.2943 (Daily Check of
Arms Register). Arms and ammunition
removed from the armoury facility shall ALWAYS
be attended by an authorised member of staff.
6.
CONTROL
OF BUILDING ACCESS
Access to the HQ buildings shall be by the recognised main entrances.
Fire escapes shall be unlocked whilst the buildings are occupied and may
be used occasionally for general use. They
are to be secured on completion of use.
7.
CONTROL
OF KEYS
Keys for access to the HQ shall be held by the Officer Commanding, and
such other members of staff as are deemed necessary. A register of key holders shall be maintained which details
the separate keys each member is entitled to hold. Duplicate keys will not be
cut without the specific agreement of the Officer Commanding.
The single set of keys for access to any armoury facilities will be held in the
personal custody of the OC or other authorised staff member only.
8.
ACCOUNTING
The key register shall be checked
regularly to ensure keyholders can account for keys they shall have signed for,
and that members of staff leaving the unit have returned any holdings of keys.
a.
Keys for any armoury
facility, and the associated arms control registers shall be maintained in
accordance with the instructions contained in ACP 26A.
9.
SECURITY
EDUCATION AND BRIEFING
Cadets shall receive security education and special briefings as part of
their General Service training, and participation in visits to Service units.
The Officer Commanding is to ensure new members of staff also receive
appropriate instruction in security matters, including any local issues.
The Officer Commanding is to arrange for refresher security briefings to
all cadets and staff at intervals not exceeding six months.
10. ACTION
ON DISCOVERY OF BREAK-INS AND/OR LOSS
Anyone discovering evidence of a break-in or attempted forced entry is to
inform the Officer Commanding at once, either directly or through another member
of staff. The Officer Commanding is
to contact Wing HQ at the earliest opportunity and the local Police if required,
to advise the details of the situation. Where a loss of money, clothing or equipment is discovered,
the Officer Commanding is to investigate the circumstances and, where
applicable, inform Wing HQ of such losses in accordance with AP 1919.
Where a loss of arms or ammunition is discovered, the Officer Commanding
is to be IMMEDIATELY informed and the procedure carried out as defined in ACP
26A, paragraph 7 of the General Instructions.
11. ACTIONS
TO BE TAKEN IN RESPONSE TO ACTIVATION OF ALARMS
Specific
advice is available in the event of any Unit installing such a system. This
relates particularly to personnel safety and the Keyholder response to advice of
activation of the alarm.
12. VALIDITY
AND APPLICABILITY
These Unit Security Standing Orders shall be reviewed annually by the
Officer Commanding, and revalidated with any changes incorporated.
All members of staff shall be briefed on the contents of these orders at
intervals not exceeding six months, and shall sign a separate register to
indicate they have been briefed, and fully understand the briefing and the
contents of these orders.
Dated
20..
Signed
.
(
...
)
Insert Rank
Officer Commanding
No
..
Sqn/DF
Unit Disaster Plan
Incident Plan A (Premises)
In case of a major incident, this plan is to be implemented immediately.
1. A major incident is defined as any incident which causes the Squadron Headquarters building (SHQ) to be totally destroyed or to be damaged to such an extent that normal occupation and operation of the premises is rendered impossible.
2. In such a case, the first person alerted to or in attendance at the SHQ is to assume command and control in respect of all Squadron and Corps matters, until relieved by a senior person (the incident officer). Due respect for any emergency service personnel in attendance is to be strictly observed. No independent action is to be taken without authority from the senior officer from any emergency service in attendance in such a capacity.
3. Annex A to these instructions contains telephone numbers of relevant ATC personnel who are to be informed of any major incident at the earliest practical opportunity. The order of informing is to follow the normal chain of command, i.e. CO (or DCO), WSO, Wing AdO, Wing Commander and thence via Region to HQAC. Each level of command is to inform the next level. Non-availability of an individual is not to cause any delay in reporting; if such a situation arises simply contact the next formation.
4. The final decision on what action regarding the informing of cadets and the subsequent arrangements rests solely with the Squadron Commander or his officially appointed deputy (Annex A refers) although the views of the CWC Chair will be considered.
5. In case of a major incident, there will be three distinct stages. The first is the immediate securing of the premises. This will be carried out in co-operation with local Police. All sensitive items are to be secured away from the SHQ. Weapons and ammunition should be handed into Police custody (and a signature obtained). These will be stored at (name local Police Station, or services base) until arrangements can be made through RAF channels. If necessary, in extreme circumstances, staff must be prepared to be organised into a 24-hour rota in order to guard the SHQ. UNDER NO CIRCUMSTANCES ARE CADETS TO BE USED FOR THIS PURPOSE. Staff will remain on-site in pairs at all times.
6. Stage two concerns the informing of cadets and the setting up of an alternative site for parading. Staff will be tasked to contact cadets as directed by the incident officer. Notices will posted on sight as required to advise personnel turning up, hitherto unaware of the situation, directing them as to what action is to be taken.
7. Stage three will be the securing of a long-term replacement of the SHQ. Stage three also covers such tasks as insurance claims and replacement of missing/damaged/destroyed items of equipment. The relevant paperwork for Squadron owned items is kept with the Treasurer. This action is to be carried out under the direct control of the CO and CWC Chair.
Incident Plan B (Personnel)
Guidance for staff regarding an incident involving the injury of a cadet or staff.
8. The administrative procedure for any incident involving the injury of a cadet is the same regardless of where such an incident occurs. It is vital therefore that blank accident forms (and cadet permission slips where applicable) accompany groups on activities away from the SHQ, along with all vital equipment (such as first aid kits, survival packs, emergency telephones etc). This collection of items is to be known as the incident pack. No activity may proceed without the relevant pack being present.
9. For the purposes of clarity 'away from the SHQ' is defined as any place that is not within two minutes walking distance from the office telephone when the Squadron is open. At any time an activity takes place around the SHQ when it is effectively shut (e.g. when it is being used merely as a rendezvous point), it will be regarded as being away from the Squadron.
10. Immediately upon an injury occurring the senior person present is to assume control of the situation. It is the responsibility of this person to ensure that adequate first aid is rendered to the casualty. This is to be carried out by the most suitably qualified person present (preferably by someone with a recognised certificate, i.e. Red Cross or St John's). In the event of such action being required, or there being the slightest doubt otherwise, professional assistance from a recognised ambulance/paramedic organisation is to be summoned. Such organisations are restricted to the appropriate county/district ambulance service, British Red Cross or St John's Ambulance Service.
11. If and when the casualty is removed to a place of treatment away from the scene, e.g. to a hospital Casualty Unit/Accident and Emergency Department, it is vital that a member of staff of the same sex as the casualty accompanies them. This member of staff is to remain with the casualty at all times, regardless of age, until he/she is released into the custody of the next of kin or is returned to duty. Medical staff are only responsible for administering medical assistance to the cadet; ATC staff are acting in Loco Parentis and retain responsibility for general welfare. It is also essential that the accident form be taken along as well. This is to be completed by the accompanying staff in conjunction with the senior medical person who treated the casualty. This must be done at the time of treatment. Staff are to assist medical personnel as requested but to keep in mind their responsibilities regarding the cadet.
12. The final decision on what action regarding the informing of cadet's next of kin rests with the senior person present. Due regard for the seriousness of the injury and time of day (or night) is to be taken. The notification of the Commanding Officer, if not present, is to be carried out at the earliest opportunity.
13. In the event of interest from the press/TV etc all such matters are to be referred immediately to the Commanding Officer (or Deputy) at once regardless of time of day/night. Never be discourteous to the press, refer them politely to the chain of command.
14. In the event of serious injury to a cadet it is vital that the chain of command is informed immediately. In these circumstances a direct report to the Duty Officer at RAF Cranwell is permitted to be made simultaneously.
NOTES:
1. These plans are to be issued to all staff and a copy is to be placed within the admin office in clear view.
2. All staff are to familiarise themselves with these orders.
By Order etc
C.O.
Signature
ANNEX A TO INCIDENT PLAN DATED XX-XXX-00
Contact List (in order of priority)
Name
Home
Work
Mobile/Pager
OC unit _____-______ _____-______ _____-______
Dep OC _____-______ _____-______ _____-______
Patch WSO _____-______ _____-______ _____-______
Wing AdO _____-______ _____-______ _____-______
Wg Cdr _____-______ _____-______ _____-______
Wing HQ _____-______ _____-______ _____-______
Other useful numbers include:
RFCA Out of hours
X. XXXXXX Works Officer _____-______
X. XXXXXX Works Officer _____-______
X. XXXXXX Estates Manager _____-______
You will need to add the telephone number of your works contractor, which will vary, depending on your unit as shown overleaf.